by Shelly Mathis
Meeting Date: April 7, 2017
Welcome New Members!
Our club grew again! Please welcome the Haddix family to our club - Alex (Dad), Cathlyn (Mom), Rhaelyn (11), Alexandra (5), Barclay (16 mo), and Archer (6 weeks). We’re excited to have you with us! :)
Officer Round Robin
This was on hold this meeting since so many of our officers were absent. Many thanks to Ben and Foster for stepping in. You did a great job!
The reading of the minutes for the March was tabled until May. (Audrey was absent)
Ben’s 4-H Council Meeting Report: Council canceled their April meeting, due to East Grand being on Spring Break.
- District Retreat - Foster and Ben shared about their fun experiences at District Retreat.
- T-Shirt Update - Donna (of Mountain Mama’s) is going to email Shelly the size charts to be sent around to the club. Please examine the charts carefully and email Shelly your desired shirt sizes (for both moms and club members).
- Polo shirts can be screen printed. Those shirts will cost approximately $4-8 above the club’s T-shirt price. For those members who desire polo shirts instead of T-shirts, the club will apply the same dollar amount toward the polo shirt as would have been applied toward the T-shirt. The families will pay the difference.
- Demonstration Schedule:
- May - Kenna, Foster, Sego, Flint
- June - Evan, Lexi
- July - Ben, Audrey, Rhaelyn
- These are the members who need to contact Shelly to tell her which month they would like to give their demonstrations:
- Chisum (if he wants to give one; not required as a Cloverbud)
- Please follow Lacy’s tips while preparing your demonstrations. Please email Shelly if you need Lacy’s tip sheet and/or demonstration outlines to help prepare your demonstrations.
- Thank-you to Lacy: The club signed a card to thank Lacy for teaching our club how to give demonstrations.
- Donation: The club voted to renew the following donations to the Middle Park Fair:
- Fair Book Ad - $45
- “Friends” Sponsor of Middle Park Fair - $100
- The club also voted to give the Hot Sulphur Springs Chamber of Commerce $75 to go toward the purchase of fruit and other needed food items for their Easter Egg Hunt luncheon.
- Proposed Changes to Club’s Financial Rules & Policies
- The club approved the following to be added to our financial policy:
- Proposed Addition: Each club member who has actively participated with the club through the 11th grade will receive a scholarship in the amount of $500 upon graduation. If the member is attending a college or university, the check will be sent directly to their school’s Admissions office and applied toward tuition. If those expenses are already paid in full, the club member can use the scholarship for textbooks. Finally, if book expenses are already paid in full, the member can ask the club leadership for the scholarship to be applied towards other needs. Each case will be reviewed and decided by the club leadership.
- In light of the 4-H Council re-evaluating council’s trip assistance policies, it was suggested that our club should do the same. Shelly and Marcy came up with a new trip assistance proposal that was explained during the meeting and is to be considered by the club members. Voting will be carried out by email during the last week of April. See the proposed changes at the end of this document.
- Volunteers for May’s meeting:
- Prayer - Rhaelyn
- Devotion - Ben
- Refreshments - Kenna
Homesteaders Club Announcements
- Next Club Meeting - Friday, May 12th, at the Hot Sulphur Springs Community Church at 1:30 p.m.
- Kenna, Foster, Sego, Flint
- We will also be doing tray favors following our meeting!
Middle Park 4-H Council Announcements
- Cloverbud Night - Thursday, April 27th, 2017 @ 6 p.m. in the Exhibit Hall
- Mandatory Shooting Sports Safety Meeting - April 20th @ 6:30 p.m. in the Exhibit Hall... OR... April 27th @ 6:30 p.m. in the Granby Community Building
- DROP Project Deadline: April 30th (before May 1st)
- This is the date by which you need to decide if you are going to complete a 4-H project or not. If you will not be able to complete your project, please contact the office about the appropriate procedures for dropping it. If you do not do so by May 1st, then you will need to complete it - or be penalized and disallowed from taking that same project the following year.
- 4-H Council Meeting - Monday, May 1st @ 7 p.m. in Hot Sulphur Springs at the Town Hall
- We need to 2 representatives (besides Ben) from our club to attend. (Evan and Foster said they would come to this one. Thanks, guys!)
- Read the County 4-H Newsletter - to find out about county activities, 4-H trips and projects, deadlines, and more!
- Livestock folks - please read through the April newsletter carefully. There is a lot of information in there for you. :)
Proposal for Changes to the Club’s Financial Rules and Policies
Current Policy: Each club member who participates in club fundraisers receives $50 of trip assistance to apply toward attending a 4-H retreat or camp of choice. This money comes from the Club Activities Fund.
Proposal: Each club member who participates in club fundraisers will have the opportunity to earn trip assistance based on the number of fruit boxes sold. This money comes from the Club Activities Fund. Trip assistance will be earned according to the following tiered system:
# of Fruit Boxes Sold
Trip Assistance Earned
10 boxes of peaches
20 boxes of fruit (any combo)
35 boxes of fruit (any combo)
- Minimum box goal for peaches = 150 (in order to have Phil deliver them to us in a refrigerated truck to Hot Sulphur Springs)
- Desired box goal for peaches = 200 (because we earn $1 extra per box at this level)
- All sales completed on the day the club visits the county offices in Hot Sulphur Springs (i.e. courthouse, Social Services, Sheriff’s Office, etc.) will be excluded from an individual’s box count.
- Reason: Not every member of the club is available to sell on that day, nor is every member needed on that day. The entire club works to deliver the fruit in HSS on the day when peaches are delivered. These sales and deliveries for these offices are thus a team effort.
- The club members who belong to the same family can equally divide the total number of boxes sold among the children of that family.
- For example: If Liberty and Ben sold a total of 78 boxes of fruit, then the two of them would divide the 78 boxes between them, with each selling - in effect - 39 boxes of fruit.
- Each member who earns trip assistance will use that award toward one 4-H camp in a given 4-H year. If a member desires to attend additional camps, the member is required to ask the club if funds are available. Additional trip assistance will be appropriated if all remaining club activities for the year are covered and additional money is available for trip assistance.
- Various 4-H Trips (for which trip assistance can be applied)
- YouthFest (ages 9-13)
- CLC (grades 6-9)
- District Retreat (ages 10-up)
- LDC (ages 14-19)
- Colorado 4-H State Conference (ages 14-18)
- Washington Focus (senior members, 10th-12th grades)
- Shooting Sports
- …and other 4-H events
- Of note, the Club Activities fund benefits all club members who help to raise money by paying for…
- Scholarships, Club T-shirts, End of the Year Tubing Celebration in Fraser, Stock Show, other field trips… and more!
Please take this home to read over and discuss as a family. Each 4-H club member (excluding parents) will vote yes or no via email in response to an email that Shelly will send out at the end of April. If approved, this new policy will go into effect immediately.