Monday, December 23, 2013

Recap of the December 2013 Meeting

by Shelly Mathis

Our club business meeting was held Friday, December 20th, at the Kremmling Library.

Call to Order: Bailey Monnahan
Prayer: Foster Krempin
Devotion: Liberty Mathis
Pledges: Audrey Wheatley
Roll Call: All had to respond with their favorite Christmas song.
Minutes: (Julie was out sick. Liberty stood in her place.) Liberty read November's minutes.

Treasurers Report: Liberty Mathis ~ $1,130.25

Old Business
We agreed to celebrate last year's 100% completion by having an ice cream party at the January business meeting. (This comes as an award from the Extension Office, because every member in our club completed their 4-H project last year. They will reimburse up to $25 toward ice cream and supplies.)

Sierra, Cameron, and Jessica volunteered to join the Cloverbud Camp organizing committee. We agreed that we are going to need to schedule a separate brainstorming meeting sometime in January to get the ball rolling. I will contact the committee members to identify a date that works best for all involved. I will attend the meeting to help facilitate and take notes. The committee did decide on Saturday, February 22nd, as the day of the camp; I was able to reserve the Extension Hall for that day.

We need Tish Linke to call her peach orchard contact to ask specifically how much the boxes will cost us if we cannot pre-sell 300.

Bailey told us that she delivered PRC pamphlets to Los Amigos and Subway. We need to hear from Molly and Julie where they delivered their pamphlets. Also, we need to schedule a time to revisit those sites to see if they need more pamphlets. I can do this once I hear back from Molly and Julie.

New Business
4-H Clubs are now expected to complete more official paperwork each year. I worked on completing some of that last week.  Our club's checking account needed to have the signature card updated. The club voted to remove Shawn Bohall and Susan Soltis from the card, as well as to include a statement that CSU is requiring we have on the signature card: "When deemed necessary, CSU Extension and the Extension Agent in Grand County has the authority to request and obtain information, freeze and designate authorized signatures in regard to this account."  

Now that we have these items in our minutes, I can show them to Grand Mountain Bank and have our signature card updated.

The club also approved a club budget for 2014. If hope to earn $600 in income through fundraisers. Then we budgeted to save $300 for our graduate scholarships, give $200 toward education events (such as field trips, district retreat and other 4-H camps), and spend $100 toward community service projects. This is a rough estimate that can help guide our decisions. The more money we earn, the more money we can give.

We also needed to amend our by-laws to include a statement declaring that upon our club's dissolution, the club leader will transfer all club property and records to the County Extension Agent. The full statement is listed on our agenda and in our minutes. The club approved this statement, and I emailed the minutes to Caroline to add to our official paperwork.

Sierra volunteered to lead us in prayer at the January meeting.
Audrey volunteered to share a devotion.
Kenna and Susan will bring refreshments.









Homesteaders Club Announcements:
Next Homesteaders Meeting - Friday, January 10th from 1 - 3 p.m. at Kremmling Community Church

National Western Stock Show - Jan. 17th



Middle Park 4-H Council Announcements:
January 6th Council Meeting @ 7 p.m. at Hot Sulphur Springs Community Hall
Call the Extension Office if you want a ride - 724-3436!

January 24-27: Leadership Development Conference (LDC) 
LDC is a camp for Senior members only. The sign-up forms are due back at the office on January 10th.

District Retreat Registration: DUE by February 28th
For members ages 10-18 years old ~ Held March 21-23, 2014 in Glenwood Springs

Caroline emailed registration forms Thursday, Dec. 19th.  Let the office know if you did not receive it.

If you participated in two 4-H Council fundraisers last year, you can request financial assistance at the Jan. 6th 4-H Council Meeting in HSS at 7:00 p.m.

Minutes for December's Meeting


by Treasurer Liberty Mathis


The December 20, 2013 Homesteaders meeting was held at the Kremmling Library.


Bailey Monnahan called the meeting to order at 1:15pm.


Foster Krempin led the prayer.


Liberty Mathis read Psalm 95:1-4 for the devotion.


Audrey Wheatley led the pledges.


We had to answer roll call with our favorite Christmas song.


Liberty Mathis read the minutes. Ben Mathis made the motion to approve the treasurer’s report. He also moved to amend the minutes to read that half of the parent leaders’ tickets to the stock show would get paid (not for all parents). Audrey seconded the motion; motion passed.


Liberty Mathis read the treasurer’s report. The account balance is $1,130.25.  Sierra Bensing made the motion to accept the treasurer’s report. Foster Krempin seconded the motion; motion passed.


Old Business:
We will get ice cream at the January meeting for our 100% completion award.


Sierra, Jessica, and Cameron volunteered to join the cloverbud camp organizing committee.


Tish Linke will ask the peach orchard regarding the cost of boxes if we cannot pre-sell 300.


We will ask Molly and Julie regarding where they put out PRC flyers.


New Business:
Liberty Mathis made the motion to removed Shawn Bohall and Susan Soltis from our account’s signature card. Ben Mathis seconded the motion; motion passed.


Sierra Bensing made the motion to add the following statement to the signature card…
-”When deemed necessary, CSU Extension and the Extension Agent in Ground County has the authority to request and obtain information, freeze and designate authorized signatures in regard to this account.”


Audrey Wheatley made the seconded the motion; motion passed.


Joy Hast made the motion to approve the club’s budget for 2014 ($600 income; $300 to scholarship fund; $200 to education activities; and $100 to community service supplies.). Sierra Bensing seconded it; motion passed.


Foster Krempin made the motion to adjust the club’s bylaws to state the the club meetings be held the 2nd Friday of each month. Ben Mathis seconded the motion; motion passed.


Sierra Bensing made the motion to add the following statement to the club’s by-laws:
-”Upon dissolution, this club’s assets shall be distributed for one or more exempt organizations for purposes within the meaning of section 501(c)(3) of the Internal REvenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government or to a state or local government for public purpose. Any such asset not so disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the club is then located, exclusively for such purposes or to such organization or organizations, as said COurt shall determine, which are organized and operated exclusively for such purposes. The last official duty of the club’s leader shall be to affect the transfer of club property and to turn over club records to the COunty Extension Agent.”


Foster Krempin seconded the motion; motion passed.


Sierra Bensing will do the next prayer.
Audrey Wheatley will do the next devotion.
Kenna and Susan Wall are bring refreshments for the next meeting.


Ben Mathis made the motion to adjourn the meeting at 1:44pm. Cameron Wood seconded the motion; motion passed.

Monday, December 16, 2013

Club News - December 2013


Club Announcements

  • Club Christmas Party and Business Meeting!
    • This Friday, Dec. 20th, at the Kremmling Library’s Community Room, from 12-2 p.m.
      • 12 - 1 p.m. - Tray Favors, Gift & Cookies Exchanges, Goodies from Julie
        • Please remember to bring 3 dozen cookies to exchange, a large container to take your cookies home, and your gift for the gift exchange (members only).
        • I will bring an extra container for us to make a cookie tub for the Extension Office.
      • 1 - 2 p.m. - Business Meeting

  • NEW Time for Meetings Next Year!
    • Beginning in January, our club meeting time will be from 1 - 3 p.m. instead of from 12 - 2 p.m.  This is due to the the Kremmling Library hours being changed and thus affecting the timing of Julie’s babysitting job.  We can now schedule the meetings such that Molly can participate in the Cloverbud Times and everyone can enjoy lunch before coming to the meeting.  Hurray!

  • Next Homesteaders Meeting - Friday, January 10th from 1 - 3 p.m. at Kremmling Community Church

  • National Western Stock Show - Jan. 17th - 15 Homesteaders + 1 non-leader parent will be attending!

  • 4-H Enrollment - DUE before Dec. 31st! - As of  Monday, Dec. 16th, the Krempins, Hubbards, Aprills & Wilkinsons have not re-enrolled.  Let me know if you have questions!

  • Thank you to all club members who decorated the 4-H Council wreath, went to Fraser to sell it (Council earned $150!), wrapped gifts at the Preschool Craft Fair, and baked cookies for Kremmling’s Christmas Tree Lighting Ceremony.  Well done!

Middle Park 4-H Council Announcements

  • January 6th Council Meeting @ 7 p.m. at Hot Sulphur Springs Community Hall
    • Call the Extension Office if you want a ride - 724-3436!

  • January 24-27: Leadership Development Conference (LDC)
    • LDC is a camp for Senior members only. The sign-up forms are due back at the office on January 10th.